Checked! Task & Calendar Pro

Checked! Task & Calendar Pro - Support Guide

Welcome to the support page for Checked! Task & Calendar Pro! This guide will help you get the most out of your task and calendar management experience.

Getting Started

Welcome to Checked!

Checked! Task & Calendar Pro is a comprehensive task and calendar management app designed to help you stay organized and productive. The app seamlessly integrates your tasks with your calendar events, giving you a complete view of your day.

Key Features at a Glance

Multiple View Modes: Switch between List, Day Timeline, and Monthly views
Calendar Integration: Sync with your existing Apple Calendar events
Smart Task Creation: Create tasks with natural language date parsing
Categories & Organization: Organize tasks with customizable categories
Notes & Attachments: Add detailed notes and photos to your tasks
Quick Navigation: Access your important categories from the sidebar
Cloud Sync: Keep your data synchronized across all your devices via iCloud

View Modes

Checked! offers three different ways to view your tasks and events. Switch between them using the view mode button in the top toolbar.

List View

Your default daily view showing tasks and calendar events in a scrollable list
Perfect for getting a quick overview of everything on your plate
Swipe actions for quick task management
Shows past due tasks at the top

Single Day Timeline View

Visualize your day hour-by-hour from 12am to 11pm
See exactly when tasks and events are scheduled
Long-press on the timeline to create new tasks at specific times
Color-coded blocks show different calendars and categories
All-day tasks appear in a separate section at the top
Overlapping events are displayed side-by-side

Monthly Calendar View

See your entire month at a glance
Tasks and events displayed directly in calendar cells
Tap any date header to jump to that day's detailed view
Navigate between months using arrow buttons
Scroll to see all items in busy days

Task Management

Creating Tasks

The app offers multiple ways to create tasks:

Quick Text Input: Type naturally in the input field at the top
- "Team meeting tomorrow 3pm"
- "Dentist appointment next Monday 9-10am"
- "Call mom in 2 hours"
Timeline Long-Press: In Day view, long-press on any time slot to create a task at that exact time
- A blue preview will appear
- Release to open the task creation sheet
- Choose duration from 15 minutes to 4 hours
All-Day Tasks: Long-press in the "All-Day" section to create all-day tasks

Smart Date Parsing

The app understands natural language for dates and times:

"tomorrow at 3pm"
"next Monday 9-10am"
"Friday afternoon"
"in 2 hours"
"today 9am-5pm"

Task Actions

Tap a task: Open full details for editing
Swipe Right: Mark as complete (checkmark will appear)
Swipe Left: Access more options
- Delay by 1 hour, 1 day, or 1 week
- Move to today
- Delete task

Editing Task Details

When you tap on a task, you can edit:

Task name and description
Start and end dates/times
All-day toggle
Categories (multiple allowed)
Notes with full text formatting
Photo attachments
Invitees (email addresses)
Sub-tasks (checklist items)

Calendar Integration

Syncing Your Calendars

Open Preferences (person icon in top toolbar)
Go to Calendar Integration
Enable "Sync with Calendar"
Grant calendar access when prompted
Tap "Calendars to Show" to select which calendars appear
Choose a default calendar for new events

Converting Events to Tasks

Tap any calendar event to view/edit it
The event is automatically converted to a task
Add notes, photos, categories, and more
The original calendar event remains in your calendar
Perfect for adding context to meetings or appointments
Completing the task won't delete the calendar event

Calendar Permissions

If calendar events aren't showing:

Go to iPhone Settings → Checked! → Calendars
Ensure "Full Access" is enabled
Return to the app and refresh

Categories & Organization

Managing Categories

Open Preferences
Tap "Manage Categories"
Create custom categories with:
- Custom names
- Colors from a wide palette
- Icons from the system library

Using Categories

Assign multiple categories to any task
Tasks are color-coded by their first category
Filter tasks by category using the sidebar
View all tasks in a specific category

Popular Category Examples

Critical Now: Urgent tasks requiring immediate attention (appears on all days)
Opportunity Now: Time-sensitive opportunities
Over the Horizon: Future planning and goals
Work: Professional tasks
Personal: Personal errands and activities

Quick Navigation

Set up your most-used categories for instant access:

Go to Preferences → Quick Navigation
Add categories you want quick access to
Tap "Edit" to reorder by priority
Remove categories you don't need
Access them from the sidebar menu

Notes & Attachments

Adding Rich Content to Tasks

Notes: Add detailed text notes with multiple paragraphs
Photos: Attach multiple photos directly to tasks
- Take a new photo or select from library
- Perfect for receipts, documents, or reference materials
- Tap photos to view in full-screen gallery
Sub-tasks: Create checklist items within a task

Dedicated Notes Section

Access the Notes view from the sidebar for:

Standalone notes not tied to specific tasks
Quick capture of ideas and thoughts
Organization with note categories
Deleted notes go to Recycling Bin

Common Questions (FAQ)

Q: How do I create a task at a specific time?

A: Switch to Single Day view using the view mode button in the toolbar. Then long-press on the timeline at your desired time. A blue preview will appear - release your finger to open the task creation sheet where you can name the task and adjust the duration.

Q: Why don't I see my calendar events?

A: Check these things:

Calendar Integration is enabled in Preferences
You've selected which calendars to display in "Calendars to Show"
The app has calendar access in iPhone Settings → Checked! → Calendars
Pull down to refresh the view

Q: How do I delay a task?

A: Swipe left on any task to reveal action buttons. Tap the clock icon to see delay options: 1 hour, 1 day, 1 week, or move to today. The task will maintain its time of day when delayed.

Q: Can I have tasks appear on multiple days?

A: Yes! Tasks with start and end dates spanning multiple days will automatically appear on each relevant day in your timeline.

Q: How do I filter completed tasks?

A: Tap the filter icon (three horizontal sliders) in the top toolbar. Toggle "Show Completed Tasks" on or off. You can also search for specific tasks and change the sort order here.

Q: What's the difference between tasks and calendar events?

A: Calendar events come from your Apple Calendar and are read-only until you tap them (which converts them to tasks). Tasks are created in Checked! and offer full editing capabilities including categories, notes, photos, and sub-tasks.

Q: How do I backup my data?

A: Go to Preferences → Backup & Restore. Your data is automatically synced to iCloud if you're signed in. You can also create manual backups and export your data.

Q: Can I share tasks with others?

A: Yes! When editing a task, scroll down to the Invitees section and add email addresses. You can set a default invitee email in Preferences for quick access.

Q: How do I delete all my data?

A: Go to Preferences → Cloud Sync → "Delete All App Data". Warning: This permanently removes all tasks, notes, and categories from this device and from iCloud on all your devices. This action cannot be undone!

Q: What are sub-tasks?

A: Sub-tasks are checklist items within a main task. You can add multiple sub-tasks and check them off individually while keeping the main task active. Perfect for breaking down complex projects.

Q: How do I switch between days?

A: Swipe left or right anywhere on the screen (except from the left edge) to navigate between days. You can also tap the date at the top to open a date picker.

Q: What does "Critical Now" mean?

A: "Critical Now" is a special category that makes tasks appear on ALL days, not just their scheduled date. Use it for urgent tasks that need constant visibility until completed.

Tips & Tricks

Productivity Power Tips

Use "Critical Now" Category
Create a category for urgent tasks that need immediate attention. Tasks with this category appear across all days until completed, ensuring you never forget important items.
Master Timeline Creation
The Day Timeline view is perfect for time-blocking your day. Long-press to quickly fill your schedule with tasks at specific times. This helps you visualize how your day will actually flow.
Quick Date Entry
Type naturally when creating tasks. The app understands phrases like "tomorrow at 3", "Friday morning", or "next week". No need for complicated date pickers!
Photo Attachments
Snap photos of whiteboards, receipts, or documents and attach them directly to relevant tasks. This keeps all related information in one place.
Set a Default Calendar
In Preferences → Calendar Integration, set a default calendar. This ensures new events are automatically created in the right place without asking every time.
Master Swipe Gestures
Swipe right to quickly complete tasks. Swipe left for delay and delete options. These gestures are much faster than tapping into each task.
Use Monthly View for Planning
Switch to monthly view to spot gaps in your schedule and plan ahead. It's perfect for seeing patterns and ensuring you're not overbooked.
Customize Your Quick Navigation
In Preferences → Quick Navigation, add your most-used categories to the sidebar. Reorder them by priority so your most important categories are always one tap away.
Color Code Your Life
Use different colors for different types of tasks. For example: red for urgent, blue for work, green for personal. This makes scanning your day much easier.
Review Past Due Tasks Daily
Past due incomplete tasks appear at the top of your list. Review these each morning and either complete them, reschedule them, or delete them if no longer relevant.

Preferences Guide

Appearance Settings

Appearance Mode: Choose between System, Light, or Dark theme
Font Size: Adjust text size for comfortable reading
- Options: Small, Medium, Large, Extra Large
- Preview shows how tasks will look
Theme Color: Personalize with your favorite accent color
- Options: Blue, Purple, Green, Orange, Red, Pink, Teal, Indigo
- Affects buttons, highlights, and accents throughout the app

Organization

Manage Categories: Create, edit, and delete task categories
Quick Navigation: Customize which categories appear in the sidebar

Calendar Integration

Sync with Calendar: Enable/disable calendar sync
Calendars to Show: Select which calendars display in the app
Default Calendar: Choose where new events are created
Default Invitee Email: Set a frequently-used invitee for quick task sharing

Notifications

Task Reminders: Enable notifications for upcoming tasks
Calendar Alerts: Receive alerts from your calendar events
Daily Reminder Time: Set a time for daily task review notifications

Backup & Restore

Create manual backups of your data
Restore from previous backups
View iCloud sync status
Export data for safekeeping

Cloud Sync

Sync Status: View current iCloud synchronization status
Delete All App Data: Permanently remove all data from device and iCloud (use with extreme caution!)

Subscription

Restore Purchases: If you purchased Pro on another device, restore your purchase here

About

View app version and information
Access support resources
Review privacy policy and terms

Troubleshooting

Calendar Events Not Showing

Solution:

Open Preferences → Calendar Integration
Verify "Sync with Calendar" is enabled
Tap "Calendars to Show" and ensure your calendars are selected
Check iPhone Settings → Checked! → Calendars (Full Access should be enabled)
Return to the app and pull down to refresh

Tasks Not Syncing Across Devices

Solution:

Verify iCloud is enabled on all devices (Settings → [Your Name] → iCloud)
Check internet connectivity on all devices
Go to Preferences → Cloud Sync to view sync status
Wait a few minutes - sync can take time with large datasets
Try force-closing and reopening the app on all devices

App Performance Issues

Solution:

Force-close the app (swipe up from app switcher)
Reopen the app
Ensure you're running the latest version (check App Store for updates)
Check available storage on your device (Settings → General → iPhone Storage)
Consider archiving or deleting old completed tasks
If issues persist, try restarting your iPhone

Task Not Appearing on Expected Date

Solution:

Tap the task to check its start date in edit mode
Verify filters aren't hiding it (tap filter icon → check "Show Completed Tasks")
Make sure you're viewing the correct date
Check if it has a "Critical Now" category (these appear on all days)
Check the search bar - clear any search text that might be filtering results

Cannot Create Tasks on Timeline

Solution:

Make sure you're in "Single Day" view mode (tap view mode button in toolbar)
Long-press for at least 0.4 seconds - a quick tap won't work
Press on the right side of the screen (not on the time labels on the left)
Look for the blue preview indicator to appear
Make sure you're not dragging your finger - hold it still

Duplicate Tasks Appearing

Solution:

This may occur with recurring calendar events
The app attempts to prevent duplicates automatically
If you see duplicates, try deleting one version
Ensure calendar sync is working properly
Contact support if duplicates persist

Photos Not Attaching to Tasks

Solution:

Check iPhone Settings → Checked! → Photos
Ensure "All Photos" or "Selected Photos" access is granted
Check available storage on your device
Try taking a new photo instead of selecting from library

Restore Purchases Not Working

Solution:

Ensure you're signed in with the same Apple ID used for purchase
Check internet connectivity
Go to Preferences → Subscription → Restore Purchases
Wait for confirmation message
If issues persist, contact Apple Support or app support

Contact & Support

Need More Help?

If you can't find the answer to your question in this guide:

Email Support: hxcellentinc@gmail.com
Response Time: We typically respond within 24-48 hours
What to Include: Device model, iOS version, app version, and screenshots if relevant

Feature Requests

We love hearing your ideas! Send feature requests to [your email] with "Feature Request" in the subject line. While we can't implement every suggestion, we carefully consider all feedback when planning updates.

Bug Reports

If you encounter a bug, please email us with:

Description of the issue
Steps to reproduce the problem
Screenshots or screen recordings if possible
Your device model and iOS version

Thank You!

Thank you for using Checked! Task & Calendar Pro! We're committed to helping you stay organized and productive. If you enjoy the app, please consider leaving a review on the App Store - it helps us tremendously and lets other users know about the app.

Stay organized and productive! 🎯

Last Updated: November 2024

hXcellent